Our Dream Team is always actively recruiting
Executive Assistant & Office Manager
Job Title: Executive Assistant & Office Manager
Location: Central Vancouver Island (Hybrid – in-office + some remote flexibility)
Position Type: Full-Time
Start Date: As soon as we find our perfect match!
Compensation: Based on experience
About Hope and Health
Hope and Health is a movement fueled by passion, purpose, and play. We use the beautiful game of soccer and the power of sport to inspire hope, wellness, and life-changing opportunities for Indigenous children and youth. Our team is grounded in love, culture, and community—and we’re looking for an energetic, super-organized, and big-hearted person to join us behind the scenes to help keep the mission moving!
Your Role on the Team
As the Executive Assistant & Office Manager, you’ll be the ultimate support system for our CEO and the go-to operations person for our vibrant community hub and office space. You’ll be juggling calendars, planning logistics, organizing our gear like a pro, and making sure things run smoothly—all while being part of a team making a real difference.
What You’ll Be Doing (Key Responsibilities):
Executive Support (CEO & Leadership)
Calendar wizardry: schedule meetings, events, and keep everything running on time
Coordinate travel and event logistics (flights, accommodations, itineraries)
Support with board and partner communications, taking minutes, preparing presentations
Keep documents, contracts, and records organized and up to date
Help manage communications and follow-ups so nothing slips through the cracks
Office & Hub Management
Be the heartbeat of our space—overseeing day-to-day operations of our community hub and office
Inventory master: track, manage, and organize gear, apparel, and supplies
Coordinate with vendors and service providers (tech, maintenance, deliveries)
Create an organized, welcoming, fun and functional space for our team and community members
Support community events and activations—occasionally roll up your sleeves for on-site fun!
You’ll Thrive in This Role If You…
Are wildly organized and love a good to-do list
Can anticipate needs and take initiative like a champ
Are equally comfortable planning travel as you are labeling bins or setting up a meeting room
Have a heart for Indigenous youth and community empowerment
Bring positive energy and don’t mind the occasional glitter, soccer ball, or dance break
What We’re Looking For (Qualifications):
Proven experience as an Executive Assistant, Office Manager, or similar role
Exceptional organizational and time management skills
Strong written and verbal communication
Tech-savvy: comfortable with Google Workspace, Excel/Sheets, and other online project tools
Ability to handle sensitive information with discretion
Experience working in or alongside Indigenous communities or non-profits is a strong asset
Bonus points if you love sport, music, laughter, and making magic happen behind the scenes
Perks of the Job
Being part of something meaningful and impactful
A flexible, fun-loving work culture that values wellness and community
Opportunities to travel and take part in community activations and events
Gear, gratitude, and lots of good vibes
Ready to Join the Movement?
If this sounds like your jam, we’d love to hear from you. Send your resume and a short note on why you’re the perfect fit to bethechange@hopeandhealth.org
Vancouver Island Program Coordinator
Job Title: Vancouver Island Program Coordinator
Location: Central Vancouver Island, BC (Hybrid – remote with travel to community programs)
Position Type: Part-time (with potential to grow to full-time)
Start Date: As soon as we find the right fit!
Compensation: Based on experience
Your Role on the Team
As the Vancouver Island Program Coordinator, you'll be the connector, the organizer, and the energy behind our community-based sport and wellness programs. You’ll ensure our programs run smoothly, coaches feel supported, families are in the loop, and our gear gets where it needs to go. You’ll play a key role in nurturing strong relationships with families, caregivers, and community partners while making sure all the behind-the-scenes magic happens on time.
What You’ll Be Doing:
Plan, coordinate, and help deliver sport and wellness programming across multiple communities
Communicate with families and community partners about program schedules, logistics, and updates
Recruit, onboard, and schedule awesome coaches and volunteers
Manage registration, waivers, and all program-related documentation
Organize and distribute equipment and materials for each program site
Troubleshoot and problem-solve with grace when things don’t go as planned
Travel to program sites to support setup, delivery, and relationship-building
Be a positive, passionate ambassador for Hope and Health in every community you support
What You Bring:
Super strong organizational skills (you love lists and calendars!)
Great communicator and natural relationship builder
Experience working in or alongside Indigenous communities and youth programs
Familiarity with community programming, coaching, or youth sport
Tech-friendly (comfortable with MS Office and basic digital tools)
Able to manage multiple priorities and pivot as needed
Available to travel across Central Vancouver Island
Passion for creating safe, fun, and meaningful experiences for Indigenous youth
Bonus If You Also Have:
Coaching experience or sport background
Experience leading youth groups or facilitating activities
A love for community events, cultural connections, and working with purpose
Perks of the Role:
Be part of a purpose-driven movement
Work with a dynamic, fun-loving, mission-focused team
Flexible hours and hybrid work environment
Opportunities to grow your role and impact
Ready to Bring Hope to the Field?
Send your resume and a short note telling us why this role is calling your name to bethechange@hopeandhealth.org